Time management – the ultimate guide

Productivity largely depends on our time management skills. Unfortunately, sometimes it happens that we are in the right mindset to achieve something but we just fail to fit it in the schedule and it turns to dust. Bad time management kills the opportunity of success and psychologically brings us down in terms of motivation for the next task we have coming. So, how to avoid this mess of bad timing and finish it all before the deadline?

It definitely sounds easy when we tell ourselves “I will get this done by 3pm today” but when it’s time to start the task, the greatest enemy of all appears – procrastination. “Okay, I will start in ten minutes”… “Okay, 15 minutes for sure”… and so the day passes and you’ve done zero work that you’ve previously planned. Most often the reason for such procrastination is tiredness and simply the thought of how many task we have waiting to be completed. So, again, how do we fight against the temptation to procrastinate and manage to do all the work in time?

Tip number 1, be well rested! By well rested we mean get at least seven to eight hours of sleep as that is the right amount needed to be able to function properly. Thinking that you can do well without enough sleep is the first step towards the spiral of disaster at work.

Once you’re well rested, write down all the tasks for the day in order from most to least important. That same order is the one you will follow when completing the tasks. Make an estimate on how much time you will need for each of these tasks. Once you begin, set up a timer and don’t step away from the desk until you’ve finished the task.

During the task itself, make sure to  get rid of distractions, put your phone away and completely focus on the work. This requires a lot of self control in terms of resisting the temptation to check the text message you got or to scroll down your feed for a minute. However, it is not impossible and once you make it a habit it will be a piece of cake!

If it is possible, start early on a task. That way you will be much less stressed and not facing the pressure of the deadline. However, once you determine how much time you will need for the task, strictly follow that limit and don’t allow yourself to slowly start procrastinating.

Concentrate more on the important parts of the task. Don’t let irrelevant details slow you down. If there is something taking way longer than you expected, skip it and come back to it later, just never stand in the same spot!

If you follow these tips and strictly obey your time schedule you will notice a significant change in your work habits as well as many improvements in general. You will be able to finish your day’s work earlier than you normally would which will give you more time to relax and have fun!

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